2010 Exhibitor Services Manual

Dear Coverings Exhibitor,

Congratulations on being a part of Coverings 2010 – The Ultimate Tile & Stone Experience. NTP Show Management and Coverings are excited to be working with you toward another great show, held this year in Orlando, Florida.

This is your Online Exhibitor Services Manual, which has been designed to make exhibiting as hassle-free as possible. By reading the manual thoroughly and completing the enclosed forms by the deadlines indicated, your exhibiting experience will be simplified. By completing and submitting the forms early you will minimize on-site delays and SAVE MONEY! Pay attention to the Deadline Checklist for upcoming deadlines.

Please take a moment to read the “Tips for a Smooth and Efficient Show” following this page, which contains some helpful tips on exhibiting in this year’s event. FREEMAN is the official General Service Contractor. If you have questions, please call FREEMAN’s Exhibitor Services Department directly at +1.407.816.7900 or via email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

If you have any questions or concerns, please feel free to contact our Customer Relations Department, at 866-285-3691 or +1-703-706-8257 or at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Deadline Checklist

Click here to download the Deadlines Checklist

Date		Task
ASAP		Sponsorship Opportunities
ASAP		Happy Hours on the Show Floor
ASAP		Invite Your Customer
ASAP		Lagniappe Photography
November 16		Coverings Housing and Registration Open
February 2		Show Directory Listing Update
February 8		Exhibitor Housing Room Block
February 26		Buyers Action Pack
March 5		Coverings Select
March 8		Show Directory Ad Reservation
March 8		Exhibitor Hotel Suite Request
March 12		Notification of Intent to Use Non-Official Contractor
March 12		Exhibitor Appointed Contractor Wristband Request Form
Marth 15		Coverings Insider
March 15		Show Directory Ad Material
March 15		Show Map Ad Material
March 15		Submit Names for Hotel Room Block Reservations
March 16		Lead Retrieval/Badge Reader Early Bird Deadline
March 22		Pre-Registration Attendee Mailing List Order Form
March 24		Advance Shipments: First Day Warehouse Accepts Freight
March 26		Convention Center Meeting Room Request
March 26		Hotel Meeting Room Request
March 28		ALL EXHIBITORS - Registration Due
March 29		OCCC Sign/Banner Hanging Service
March 29		OCCC Electrical Service/Rigging/Air/Water/Drain
March 31		Telephone/Internet Service
April 2		John Buttine EAC Insurance Form
April 4		Ocean Freight (LCL): West Coast Port
April 6		Center Plate Booth Catering Orders
April 6		Freeman - Method of Payment
April 6		Freeman - Third Party Payment Information
April 6		Furnishings & Accessories
April 6		Material Handling
April 6		Graphics & Signs
April 6		Carpet
April 6		Display Labor
April 6		Booth Cleaning
April 6		Freeman - Shipment Notification
April 6		Smart City Telephone/Internet Service
April 8		Ocean Freight (LCL): East Coast Port
April 11		Ocean Freight (FCL): East Coast Port
April 13		Advance Shipments: Last Day Warehouse Accepts Freight
April 14		Audio Visual & Computer Rental
April 16		Security Guard
April 19		Richard's Convention Florist
April 20		Lead Retrieval/Badge Reader Discount Deadline
April 21-26		Direct Shipments/Installation
April 26		Exhibit Installation - Complete by 12:00 pm
April 27-30		Coverings Show 2010 - Show Open
April 30		Exhibit Dismantle - Begins 4:00 pm
May 3		Exhibit Dismantle - Complete by 9:00 am

General Show Information

General Information
1. Exhibit Location
2. Show Hours
3. Exhibit Installation Hours
4. Show Ready Program
5. Dismantling
6. Booth Equipment
7. Parking
8. Business Center/FedEx Kinko's
9. Security
10. Insurance
11. Official Contractors

Important Forms/Flyers

Registration, Hotel & Travel

Registration, Hotel & Travel Information

Exhibitor Registration
Exhibitor Pre-Registration
Attendee Lead Follow-Up System
Procedures for Booking A Meeting Room at the Convention Center
Procedures for Booking A Hotel Suite
Procedures for Booking A Hotel Meeting Room
Notice Regarding Unauthorized Housing Providers
Hotel & Destination Information
Travel Information

Important Forms/Flyers

Exhibitor Housing Room Block Request Form - Due February 8
Exhibitor Hotel Suite Request Form - Due March 8
Hotel Meeting Room Request Form - Due March 26
Convention Center Meeting Room Request Form - Due March 26
Hotel Map

Pre-Show Marketing

Marketing Introduction Letter to Coverings Exhibitors
Important Marketing Information
- Pre-Show Marketing Opportunities
- On-Site Marketing
- Public Relations

Important Forms/Flyers

Rules & Regulations

Coverings Exhibit Display Regulations; Dimensions; Display Vehicles; Fire Safety Regulations (5.1)
Show Ready Program; Display Regulations: Cubic Content Rule; Linear/Standard Booth (5.2)
Display Regulations: Perimeter Wall Exhibit, Peninsula Exhibit, Island Exhibit, Installation Exclusions, Multi-Story Exhibits, Unfinished Areas (5.3)
Product Demonstrations; Non-Exhibiting Companies; Age Restrictions; Selling (Cash & Carry Policy); Equipment Removal Psses; Special Work Permits (5.4)
Lighting & Sound Regulations; Photography Regulations (5.5)
Balloons; Peel-Off Labels, Stickers, Tape; Facility Equipment; Gratuities; Americans with Disabilities Act (ADA) (5.6)
Music Licensing; Use of Exhibitor Appointed Contractor's (EAC's); How to Obtain Aurthorization to Use an EAC (5.7)
Rules & Regulations Governing EAC's (5.8)