Experient is the Official Coverings Housing Provider
Experient is the only official housing provider for Coverings 2019. Experient includes the seal (shown above) on all email communications with Coverings attendees and exhibitors, as well as on the website.
If you do not see this seal on a website or email that promotes hotel rooms for Coverings, it is not the official Coverings housing provider.
If you are contacted by a company that is not our official housing provider, or if you are unsure whether or not a company is legitimate, please immediately email Michele Nebel Peake at firstname.lastname@example.org.
Unauthorized Housing Providers
Coverings has been alerted that unauthorized housing companies have been contacting Coverings attendees and exhibitors claiming they can secure hotel rooms at designated Coverings hotels in Orlando, FL. These companies are not authorized to represent Coverings, nor do they have access to officially contracted room blocks or rates on behalf of the show.
For your own protection, please do not make reservations through any other housing provider or travel company. Many reports of false and deceptive activities by these companies abound; some things to be aware of:
- Many of these companies cannot guarantee a reservation because they do not have contracts for room blocks with Coverings hotels. They will contact a housing wholesaler to see if anything is available to resell to you.
- Even legitimate wholesalers cannot knowingly book show attendees into the show block. Only the official show housing provider (Experient) can book within our room block. If the hotel determines that an attendee has been solicited or contacted by a wholesaler, they may increase the room rate to match or exceed the group rate or the reservation may be cancelled. A rate quote from a room broker is not a guaranteed rate.
- Rooms booked through unauthorized housing companies most often are to be fully prepaid. Rather than a one-night or no deposit, an unauthorized company may require non-refundable payment of the full cost for the entire stay for each room booked at the time of booking. NEVER give your credit card information unless you are 100% certain you know who is on the other end.
- Reservation confirmations and numbers are often not available from these companies until less than a week before the arrival date. Even then, these may not guarantee that a room will be available when you arrive.
- Generally, these companies cannot secure a large block of rooms – only one at a time. Exhibitors should particularly be wary, since they often need to book a group of rooms for their staff who will be exhibiting during the conference.
- Name changes on reservations with unofficial wholesalers/room brokers may be difficult to make.
- Coverings will not be able to assist attendees and exhibitors who have reserved rooms outside the block if problems result from booking through an unauthorized company.
Please be cautious when dealing with any of the following companies:
- Advanced Travel Systems
- Book My Rooms
- Condos at OCCC
- CBS (Corporate Booking Services)
- Convention Housing
- Convention Housing Services/Convention Expo Travel
- Diamond Housing Associates
- ECTC Group/Executive Convention Travel
- Elite Corporate Planners
- Event Connections
- Event Egg
- Events Plus, Inc.
- Event Travel Planners
- Execu-Link Corp.
- Exhibition Housing Services
- Expo Housing
- Global Corporate Events, Inc.
- Global Housing Management/GHM Travel
- Global Housing Services Corporation
- Global Travel Partners
- Golden Events
- Group TIRA/TIRA Convention Management
- HDMC Group
- Hotel Angels, LLC
- IEA Event Planning
- International Events, Inc./IEP Group
- Itravel, Inc.
- JTR Holdings Inc.
- Le Company LLC
- NSCN Services
- Pro Housing Services LLC
- Reservation Events
- Room Connections/Rooms Connect, Limited
- Show Coordinators
- Silver State Convention Housing
- Six Point Travel
- Stay Right Travel, LLC
- TIRA Convention Travel Management
- Trade Fair Trips Ltd
- Trade Show Housing
- Trade Show Reservations, LLC
- TradeShow Housing
- Travel Maker
- XM Corp/XM Corporation