The purpose of this Policy is to balance our legitimate business requirements in collecting and using information with the reasonable expectation of privacy and security which may be held by those providing such information.
It is necessary for us to collect and store information to provide requested Event Participants communication and related services and for billing purposes. Many state and federal laws require the collection and retention of some or all of such information for a specified period of time. Coverings will collect data via four methods: Event registration, Event activities, vendor relationships, and purchases.
Event Participants and Visitor Information
We collect key information from Event Participants and visitors who attend an Event (each an “Event Visitor”) to provide them services and for operational effectiveness. Exhibitors provide data directly when reserving booth space at an Event and [can update information via the Coverings website]. We collect additional data upon engagement with our website using cookie based technology.
We specifically collect these types of data:
- Name and contact data. We collect your first and last name, phone number, address, email address, and other related data.
- Demographic data. We collect data about you such as your gender, business affiliation, and country of origin.
- Payment data. We collect data necessary to process your payment if you make purchases (such as a credit card number).
- Credentials. We collect passwords, password hints, and similar security information used for authentication of accounts.
- Session Tracking. At times we record user sessions on our website to identify how we can provide better features and services.
At times, Coverings receives and collects personal information through informal methods such as business cards, sign up lists, and Event registration. In these cases, we only use this information to provide services related to current or future Events, marketing, advertisements, and solicitations that do not relate directly to a current or future Event will not be sent unless explicitly outlined and agreed to in this Policy.
We work with third-party vendors who provide additional services such as Event management and facility operations. These vendors may maintain personal data specific to their provided service but are contractually prohibited from using personal data they obtain for any purpose other than with respect to their provided service. All vendors that have access to personal data regarding Event Participants or Event Visitors are required to certify to Coverings they have proper data privacy and security procedures.
Data Privacy Options
You have choices about the data we collect. When you are asked to provide personal data, you may opt out. However, please note certain contact information is required as a condition of being an Event Participant or Event Visitor.
To request anonymization or deletion of your data, please email your request to firstname.lastname@example.org. Coverings will ensure the request is fulfilled within 30 days excluding the extent Coverings is required by law to retain some or all the personal data.
The security of data is very important to us and we are committed to protecting the information we collect. We collect information only in a manner deemed reasonably necessary to serve our legitimate business purposes and comply with our legal obligations. We use commercially reasonable efforts to make our collection of information consistent with all applicable laws and regulations. We exercise care in providing secure transmission and storage of information. Unfortunately, no data transmission or storage is 100% secure. We cannot warrant that all data we transmit, store and collect will be completely secure. We take commercially reasonable efforts to create and maintain firewalls, restricted access and secure socket layers, and other appropriate safeguards to ensure that, to the extent we control information, it is used only as authorized by us and consistent with this Policy, and that information is not improperly altered or destroyed. In addition, within Coverings we limit data access to only what is required for a role to complete their responsibilities. Our privacy protection practices help us maintain accurate, timely, complete and relevant information for our business purposes. Our communication system, software and database practices have been designed to aid us in supporting authenticity, integrity and confidentiality.
Data Breach Policy
We want to ensure that your identity and data stays secure; therefore, if an incident does occur, and for incidents that occur at our third-party vendors, we will promptly inform affected individuals as may be required by law or our policies.
We may use your information to offer goods and services we believe will be of value to the Event Participants and Event Visitors. We may use contact data to inquire or survey about Event experiences or general Event Participant and Event Visitor satisfaction. We may also create and use aggregate information that is not personally identifiable to understand more about the common profiles and interests of Event Participants Event Visitors and website visitors.
Special Offers and Promotion Options
It is Coverings’ policy to only communicate with Event Participants and Event Visitors via channels that have been informed and accepted via this Policy and on the online preference page. All communications will provide the opportunity to opt-out of future similar offers and communications.
Event Coordination and Third-Party Offers
- Measure usage of various pages on our website to help us make our information more pertinent to your needs and easy for you to access;
- Provide functionality such as online registration and other functionality that we believe would be of interest and value to you; and
- [Serve advertisements and business opportunities to users, and allow selected vendors of Coverings, to serve online advertisements through remarketing and programmatic channels also known as behavioral advertising.]
Compliance with Law
We may disclose Event Participant and Event Visitor Information to law enforcement agencies, or may be required to disclose it during the discovery process in litigation, pursuant to a court order, or in compliance with any applicable law, regulation, rule or ordinance.
Coverings provides Event Participants and Event Visitors with various URL links that may be beneficial or of interest to such Event Participants and Event Visitors. Many of these sites are owned and operated by independent companies and organizations that are neither owned nor controlled by Coverings. Each URL or link may collect information and use such information for its own purposes. Coverings does not control the use or access of such information collected by these sites. Coverings is not responsible in any manner for damage or loss caused or alleged to be caused by or in connection with the use of or reliance on any content, advertising, services, products or other material on or available from such sites.
Questions or Comments
Any questions or comments that relate to this Policy may be directed to us at Coverings.
Copyright and Trademark Notices
All contents of this website are protected by United States and International Copyright and Trademark law. Any unauthorized use is strictly prohibited and may subject a violator to civil and criminal penalties. All rights reserved.
Privacy Protection Policy Changes
In the future, we may need to change this Policy. Coverings reserves the right to modify this Policy at any time without prior notice. All changes will be included on this website so that you will always know what information we gather, how we might use that information and whether we will disclose it to anyone.
Updated July 31, 2018